This being a regular session, the meeting was called to order at 9:30 a.m. by Chairman, Robert Cudney.

Commissioners Present: Roberta Roulo (District 1), Jeff Matthews, (District 2), Robert Cudney (District 3), John Moehring (District 4), and Patricia Schmidt (District 5).

Commissioners Absent: None.

ADOPTION OF AGENDA

The agenda for today's meeting approved with additions.

APPROVAL OF BOARD MINUTES

October 15, 2008 approved as presented.

APPROVAL OF COMMITTEE MINUTES

October 15, 2008 approved as presented.

PUBLIC COMMENTS

Dick Ranney – presented information on the counties that have adopted an ORV Ordinance and a list of counties working on it.

Commissioner Matthews congratulated the commissioners on the election.

OLD BUSINESS

Building Department Proposed Fees. 08-155

Carried on the following roll call:
Ayes: Roulo, Schmidt, Moehring.
Nays: Cudney.
Absent: None.
Abstain: Matthews.

NEW BUSINESS

Approve the proposed changes to the 911 Dispatch Union Contract. 08-156

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

Approve the letter to the Forest Service re: Payment – S.T.U.M.P. Tax. 08-157

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

Appoint Matthews as representative re: ORV meeting and ordinance. 08-158

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

Set Public Hearing for January 7, 2008 – Proposed Off Road Vehicle Ordinance. 08-159

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

COMMITTEE REPORTS

Authorize the Sheriff to sign the Snowmobile and Off Road Vehicle Enforcement Grants as presented. 08-160

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

Approve bid from Elite Homebuilders, Todd Huebel, for snow removal for the 2008-2009 seasons. 08-161

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

Authorize the agreement between the Prosecuting Attorney and MAXIMUS. 08-162

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

Approve the contact with the Humane Society for management services at the shelter. 08-163

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

Approve budget amendment for the 4-H Educator and transfer funds from Contingency. 08-164

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

Approve the transfer of sick hours for Julie Streeter. 08-165

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

Approve the statutory finance minutes of October 15, 2008. 08-166

Carried on the following roll call:
Ayes: Roulo, Matthews, Cudney, Moehring and Schmidt.
Nays: None.
Absent: None.

MISCELLANEOUS

None.

PUBLIC COMMENTS

None.

COMMUNICATIONS

In box.

ADJOURNMENT

The business for the day having been addressed, meeting adjourned at 9:59 a.m. until 9:30 a.m.
November 19, 2008.

Mindy Schirmer, Administrative Assistant
Robert Cudney, Chairman

_____________________________________________________________________________________

COMMITTEE OF THE WHOLE
MINUTES

NOVEMBER 5, 2008

Present: Commissioners: Roulo, Matthews, Cudney, Moehring and Schmidt

Absent: None

Also Present: Elite Shellenbarger, Bonita Coyle, Jason Ogden, Lavern Chandler, Doreen Dewald, Bob Rae

Meeting called to order at 10:07 a.m.

Administrator’s Report.

Enhanced 911 Budget Amendments.

Motion by Schmidt with Moehring supporting to recommend the above budget amendments for 911. All ayes, motion carried.

Jail Roof Issues – Honeywell Warranty Division contracted with Russo Engineering to review the roof issues at the Jail. The committee reviewed the report and as a result Shellenbarger contacted Tremco to complete the recommendations from the Engineering Company. The funds to be charged to the Building and Grounds, Building Repair and Maintenance not to exceed $8,000.00. Motion by Matthews to authorize the expenditure with Roulo supporting. All ayes, motion carried.

Building Renovation Project - Schedule. Shellenbarger indicated that the bidding process for the Building Renovation Project is as follows:
Drawings available at Bay City Blueprint – Monday, December 1st.
Mandatory Pre-Bid Walk-thru – Friday, December 5th at 10:00 a.m., meeting in the Board of Commissioners Room
Sealed Bids Due to the Treasurer’s Office – Thursday, December 18th at 2 p.m. with public bid opening to follow.
The invitation to bid will be posted in the local paper the week of November 24.

Emergency Management Coordinator – Grant for a portion of the Coordinator’s wages. Motion by Matthews with Moehring supporting to recommend that the Chairman be authorized to execute the Grant Agreement. All ayes, motion carried.

Any other matters.

The proposed 2009 general and non-general fund budgets were disbursed to the commissioners for review. A motion by Moehring with Schmidt supporting to set the public hearing for December 17, 2008 at 10:00 a.m. Any corrections or changes should be submitted to the Administrator.

Claims and Accounts reviewed and approved with the noted exceptions.

There being no further business the meeting adjourned at 10:23 a.m.

Respectfully,

Mindy J. Schirmer
Administrative Assistant

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